Moving Your Business: Getting Prepared

As you prepare your business for moving, as a manager, you’ll discover you have a lot of things on your plate. This checklist should help your moving process run smoother.

  • Determine a time frame and moving schedule.
  • Set up a communication plan to let customers, suppliers, and others you do business with know about your move.
  • Make a list of moving-related tasks and assign them to individuals.
  • If you are moving a larger company, set up a moving committee to help organize the move and keep it on track.
  • Inform employees about the move and get them involved – make sure they know their roles and what you expect of them. For example, let them know if they will need to pack their own office or cubicle.
  • Determine the new office set-up and style. Make sure you know ahead of time where offices will be located and where you will install equipment such as computers, printers, and copiers. Workspace Innovations can support your space design needs to ensure the best optimization of your space and furniture.
  • Contact Workspace Innovations to schedule your move date.
  • Contact your current service providers to inform them of the move.  Schedule installations dates for telephone and fax lines, utilities, and Internet access, and make sure you contact the post office, couriers, etc.
  • Make sure you establish a packing schedule. Determine what you can pack in advance and which areas need to be packed last.
  • Contact Workspace Innovations to schedule the delivery of ebins, labels, and packing supplies.
  • Provide packing instructions to employees. Make they properly pack their ebins or boxes and label them with their office location, importance, and contents.
  • Make sure to properly prepare equipment for moving. This includes removing any liquids and ensuring you pack and label removable parts.
  • Find out in advance where the moving truck can park to load at the old office location and where it can unload at the new location. Inform surrounding businesses of your move and let them know if you’ll be blocking entrances or taking additional parking spaces.