Packing for the Move

Most companies require that employees pack their own office or cubicle space, which includes packing your desk, filing cabinet, and personal items. Use these tips for packing for a move so when the day arrives, your things won’t get lost in the move.

  • First,  ask your supervisor if there are any restrictions on what you’re allowed to take to the new office. Ask if there are plans for new furnishings, and, if so, what they are, including size of desk and drawer space. Make sure you know the details before you start packing, including the move date, what to do with furniture you’ll no longer be needing, and how to dispose of unwanted documents.
  • If possible, ask to see the designs for the new office, including the location of your workspace. This could influence your decision on whether plants move with you – is there enough light? – or what other types of personal items you could want to have at your desk.

Packing Your Filing Cabinet

  • The first place to start when you’re packing your filing cabinet is to clear out the clutter and sort the contents. It’s usually the biggest job and might require more time than packing your desk.
  • Ask your supervisor which types of documents you no longer need, then find out which you can recycle and which you need to shred.
  • Once you know what you need to move with you, start going through the files and make specific piles – to take, to recycle, to shred – and keep each separate.
  • Place the files/folders in order (alphabetically, numerically, etc. depending on how you have them arranged) in a file-specific ebin.
  • Mark the ebin with your name, the new location (if you have that information), and note its contents. If the ebin contains confidential information, be sure to zip-tie it. You may also want to include a number to indicate the order of unpacking so you know which ebin to unpack first.

Packing Your Desk

  • Empty every drawer of your desk and sort through the paperclips, notepads, and other supplies. Keep some with you and return the rest to the supply closet. The key is to hang on to only what you need.
  • If your employer knows what your new space will look like, its size and how much the space can accommodate, then you can make some decisions about what to take with you and what personal items you should take home.

Packing Equipment

  • Ask your supervisor or the person in charge of the move if you’re responsible for packing up your computer and preparing equipment for the move.

Packing Personal Items

  • Try to find out ahead of time how much room you will have in the new space. Personal items such as pictures, framed posters, etc. might not work in the new office if you have limited desktop or wall space.
  • If you’re contemplating moving plants, find out if you have a window in the new office and which way it faces to determine if your plants will like the new space or if you will need to look for replacements.
  • You may consider taking all personal items home before the move, especially those that you value. Often, companies will tell employees what they may move and what must be taken home, usually because of insurance coverage.